Pre-Event Production

• Recommend venues and vendors in accordance with event budget and style
• Schedule and attend all vendor meetings and interviews (as schedule permits)
• Attend site visit(s) with client to establish the event style, direction and flow
• Unlimited face to face meetings, phone and e-mail communication/advice for client
• Guidance on wedding etiquette
• Create budget; manage deposit schedule and payments
• Review and negotiate all vendor contracts
• Decor conceptualization and coordinate overall event vision and design
• Act as the liaison between client and vendors for all logistical needs
• Create complete timeline for celebration and share with all vendors
• Lead all-vendor walk-through
• Provide guidance and sample text for printed materials including: save the date, invitation, ceremony program, and menu
• List Modero Events as a point of contact on website, save the dates, invitations and welcome notes
• Format guest list for calligraphy
• Set up and manage hotel blocks for out-of-town guests
• Schedule and book all guest and family transportation to/from ceremony and reception
• Collate, stamp and mail save the dates and invitations
• Advise on menu planning and attend tasting with caterer
• Coordinate sample table
• Source and order items and packaging for favors and welcome gifts bags
• Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list
• Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design)

Wedding Week

• Attend final meeting with client and collect all celebration elements
• Confirm all details and arrival times for vendors
• Provide schedule for family and VIP guests
• Coordinate all printed materials
• Assemble and deliver welcome gift bags for out of town guests
• Coordinate rehearsal with (or without) Officiant
• Mange rehearsal dinner including timing and speeches

Wedding Day

• Coordinate all aspects of wedding celebration
• Oversee check-in of rentals
• Create “steps of service” for catering team
• Coordinate all deliveries and installations of celebration in accordance with vendor contracts
• Coordinate distribution of final payments and gratuities
• Manage and coordinate transportation for family and guests
• Provide event emergency kit (including sewing kit, stain remover, etc)
• Provide and place restroom amenities basket
• Organize and set up escort cards, place cards and menu cards
• Oversee timely “flip” of room from ceremony to reception, if needed
• Conduct final lighting, sound and temperature inspection prior to guest arrival
• Conduct final seating and table check prior to guests welcomed to reception
• Cue all music changes and speeches with band/DJ
• Cue guest of honor and family for special moments including: cake cutting, toasts and dancing
• Serve as point person for all vendors—cueing timing throughout event
• Manage and remedy all moment-to-moment challenges
• Arrange favors (if applicable)
• Oversee strike of venue
• Collect any celebration elements and gifts
• Double check return/pick up of all rental elements from caterer and floral designer
• Coordinate post wedding brunch